ROI Calculator | Virtual Assistant Cost Savings
Calculate your potential ROI from hiring a virtual assistant. Compare in-house vs. VA costs and see how much you could save annually.
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How to calculate the ROI of a virtual assistant
Return on investment from a virtual assistant comes down to three numbers: what an hour of your time is worth, how many hours you hand off each week, and what the assistant costs. When the value of the hours you free up is higher than the assistant's rate, the assistant pays for itself.
The inputs that matter
Start with the hourly value of your own time, usually your revenue or billable rate. Then estimate the hours each week you spend on tasks someone else could do: inbox, scheduling, data entry, reporting, follow-ups. Multiply those hours by your rate to see what that work is really costing you.
Where the savings come from
A virtual assistant bills at a fraction of a local hire and carries no office, equipment, or benefit costs. The gap between your hourly value and the assistant's rate is your hourly gain. Across a month of delegated work, that gap is the ROI.
A quick example
If your time is worth $80 an hour and you delegate 15 hours a week to an assistant costing $12 an hour, you reclaim 15 hours of $80 work for $180. That is $1,020 of recovered value a week before the assistant has touched anything that grows revenue.
Frequently asked questions
How soon does a virtual assistant pay for itself?
For most clients the assistant covers its own cost within the first month, as soon as the reclaimed hours are spent on higher-value work or billable client time.
What hourly value should I use for my own time?
Use your billable rate if you have one, or your annual income divided by your working hours. The figure represents what an hour of your attention is worth to the business.
Does the ROI include hidden employment costs?
Yes. Because Catalyst employs the assistant, you avoid payroll tax, benefits, equipment, and office costs that a local hire would add on top of salary.