Your books shouldn't still be sitting on your desk: a Xero bookkeeper who works in your Xero every week
Bank lines reconciled, bills entered and invoices chased in your own Xero file, by one assistant we employ and manage. Your accountant keeps the tax and the sign-off.
Last checked 3 November 2026
What your assistant actually does inside Xero
The bits that quietly eat your evenings, done every week in the Xero you already use. Sources: [1]
Bank and card accounts reconciled
Every bank and card line matched in Xero, every week.
Bills entered, payments left to you
Bills go in as they arrive and payments are queued for your approval.
Invoices sent and chased
Invoices go out on time, and overdue ones get a follow-up.
Receipts matched and expenses coded
Receipts matched to transactions, and each expense coded to the right account.
Tax lines tagged for your accountant
GST, BAS, VAT or sales tax transactions tagged so your accountant can file.
Month-end reports
Profit and loss, balance sheet and aged receivables each month, plus payroll data prepared for your approval.
Will they actually know Xero, or will you train them from scratch?
Tell us on the call that you run Xero. We'll shortlist assistants who've used it, and you meet them before they start, so you can ask them about it yourself.
Then it runs like this. You give your assistant a user login and a way to send receipts. Each week they record transactions, reconcile the bank and chase invoices. Each month you get the reports, and your accountant gets clean records.
Months behind? Your assistant starts with the catch-up: receipts gathered, transactions coded, accounts reconciled. Then the weekly routine takes over. Sources: [1]
How your assistant sees your books, and what they can't touch
You invite them as a user in your own Xero and pick a role without the right to send payments, so every payment still waits for you. You can remove access whenever you like.
We recruit, vet, employ, pay and equip your assistant and manage them day to day. You direct the work. Both sides keep each other's business information confidential, and when the plan ends we return or delete your materials on request. Sources: [1] [2]
What stays with you and your accountant
What it costs and where to start
A bookkeeping assistant is SGD 14 an hour on a 3-month plan, SGD 12 on 6 months and SGD 11 on 12 months. Full-time is 160 hours a month: SGD 2,240, 1,920 or 1,760, before GST. Part-time is 20 hours a week. You get one invoice a month per assistant, and the bill is the same however many transactions go through. Sources: [3] [2]
Book a call
Tell us you're on Xero, how far behind the books are and what your accountant needs.
Meet your assistant
We shortlist assistants who've used Xero, and you meet them. Sources: [1]
Catch up, then every week
The backlog first, then bills, invoices and the bank kept current, with reports at month end.
Xero bookkeeper questions
What does a Xero bookkeeper do?
Keeps your day-to-day records current in Xero: bank reconciliation, bills, invoices, receipts, expense coding and month-end reports. Tax returns, the sign-off and advice stay with your accountant. Sources: [1]
Will my assistant already know Xero?
That's the match we look for. Tell us on the call that your books run in Xero, and we'll shortlist assistants who've used it. You meet them before they start, so you can ask them about it yourself. Sources: [1]
How do I give them access safely?
Through Xero's user roles. Give your bookkeeper a role without the right to send payments, so every payment still needs your approval. You can remove access whenever you like. Sources: [1]
My books are months behind. Can you still help?
Yes. The catch-up comes first: your assistant gathers the receipts, codes each transaction and reconciles every account. Once the books are current, the weekly routine takes over. Sources: [1]
Is a bookkeeping assistant the same as an accountant?
No. Your assistant keeps the records; your accountant files the tax returns, signs off the accounts and gives the advice. You keep your accountant, and they spend less time on catch-up. Sources: [1]
How much does it cost?
A bookkeeping assistant is SGD 14 an hour on a 3-month plan, SGD 12 on 6 months and SGD 11 on 12 months, before GST. Full-time is 160 hours a month, so SGD 2,240, 1,920 or 1,760 a month. Part-time is 20 hours a week. You're billed monthly in advance. Sources: [3] [2]
What if we use QuickBooks, or switch later?
Our bookkeeping assistants work in Xero, QuickBooks Online, QuickBooks Desktop, MYOB, FreshBooks, Wave, Zoho Books, Sage and NetSuite. Tell us which one you're on or moving to, and we'll match an assistant who knows it. Sources: [1]
What if the assistant isn't the right fit?
Ask for a replacement in the first two weeks. If your assistant is away, we make up the hours by the end of the next month or take them off your next invoice. Sources: [2]
Sources
- Catalyst bookkeeping virtual assistant page, read 3 November 2026
- Catalyst Terms of Business, October 2026, read 3 November 2026
- Catalyst pricing: role rates by term, read 3 November 2026