The role's been open three months. The team is feeling it.
The process exists. The candidates exist. A Catalyst recruiting assistant makes sure the hiring between them actually happens — sourcing, screening, and scheduling so roles get filled while great candidates are still available.
When hiring has no owner, the team keeps waiting.
The process is fine on paper. In practice, candidates go cold in the gaps between steps — and the open seat quietly becomes everyone's overtime. Today it looks like: Applicants wait two weeks for a first reply; Interview scheduling drags on in email tag; Strong candidates accept another offer mid-process; The role stays open; the team absorbs the gap. With the right assistant it becomes: Every application gets a reply within 24 hours; Interviews are booked in days, not weeks; Candidates move fast enough to say yes; Roles get filled; the team stops covering them.
How a Catalyst assistant keeps hiring moving.
Your assistant works inside your ATS and calendar, owning the busywork from first touch to signed offer — with a customer success manager keeping quality high as you scale.
What your recruiting assistant handles
The sourcing and scheduling grind that keeps roles open — handled for your team, every day. That includes Candidate sourcing & outreach, Resume screening & shortlists, Interview scheduling, ATS data entry & hygiene, Candidate communication, Reference & background checks, Offer letter prep, Onboarding coordination.
Frequently asked questions
Do they work in our ATS?
Yes — your assistant works inside your applicant tracking system, whether that's Greenhouse, Lever, or Workable, so every candidate and stage stays up to date.
Can they screen candidates for us?
They screen resumes against the criteria you set and hand your hiring managers a clean shortlist — so you spend time interviewing, not sifting.
How fast can a recruiting assistant start?
Most clients are matched and onboarded in about two weeks. Your assistant is vetted before they touch a single req.