A real estate virtual assistant who gets the paperwork off your desk before the next listing

Hand your listings, enquiry follow-up and contract paperwork to one trained assistant. We recruit, employ and manage them, from around $8.80 an hour.

Book a call · See pricing

  • $8.80/hr Starting rate on a monthly plan
  • 1 One dedicated assistant, not a shared pool
  • 2 weeks Typical time from first call to onboarded
  • Singapore Headquartered at Paya Lebar Square

Listings keep coming. The hours for the paperwork don't.

Every new listing brings photos to chase, portal copy to write, enquiries to answer and a contract file to keep. Most agents do that part at night, after the viewings. A virtual assistant takes it during the day, so your daylight goes on clients.

How deals keep moving while you're at viewings

Your assistant works in your CRM, your inbox and your portals, in your hours. You set the priorities. They keep each file moving and flag what needs you.

  • Listing copy written and your portal listings kept up to date
  • New enquiries answered by email and logged in your CRM
  • Viewings booked into your calendar, with confirmations sent
  • Follow-ups to buyers, sellers and past clients sent on schedule
  • Offer, contract and settlement dates tracked, with reminders before each
  • Documents chased from buyers, sellers, lenders and lawyers
  • Weekly seller updates drafted for you to check and send
  • Listing posts for your social pages, drafted for your approval
  • Your CRM kept clean: contacts, notes and pipeline stages

Will they know your CRM, or will you train them from scratch?

Tell us your CRM and portals on the call and we'll look for assistants who've worked in them. Either way, your steps go into Crewhall as routines, so the way you load a listing or open a file is written down once and ticked off step by step every time.

The admin moves to your assistant. The licensed work stays with you.

Your assistant handles the desk work around a deal. You keep the agent work: advice, negotiation, viewings and anything your licence or registration requires. They prepare and chase. You decide and sign.

Stop paying a full salary for desk work

A local assistant costs a salary plus everything around it. A freelancer costs less until they vanish mid-campaign. A Catalyst assistant starts from around $8.80 an hour on a monthly plan, up to 70% below a local hire, and we carry the recruitment, payroll and equipment.

One assistant who learns your listings, with a backup when they're away

The same person works your files every week and learns your suburbs, your templates and how you like things done. If they're on leave, a trained backup picks up from the routines in Crewhall. If the fit isn't right, we match you with someone else. You see the work in Crewhall, which comes free with your assistant: chat, routines and an end-of-day report with what they did and the hours they worked.

How it starts

  1. Book a call. Tell us the work you want off your desk, the software you use and your hours.
  2. Meet your assistant. We shortlist pre-vetted assistants and you meet them before anyone starts.
  3. Write it down once. Your steps go into Crewhall, the app your assistant works in, as routines during onboarding.
  4. Start on live work. Your assistant picks up your files in your working hours, and you read their end-of-day report each evening.

Real estate virtual assistant questions

What does a real estate virtual assistant do?

The desk work around your listings and deals: portal listings and copy, enquiry replies, viewing bookings, CRM updates, follow-ups, contract and settlement dates, and the document chasing in between. They work remotely, inside your systems, in your hours.

How much does a real estate virtual assistant cost?

From around $8.80 an hour on a monthly plan, part-time or full-time. That's up to 70% below a local hire, and we carry the recruitment, payroll and equipment.

What can't a virtual assistant do for an agent?

Anything that needs your licence or registration, or you in the room: advice, negotiation, viewings and signatures. The rules differ by market, so you decide where the line sits. Your assistant prepares and chases; you decide and sign.

Will they know my CRM and portals?

Tell us which ones you use on the call and we'll look for assistants who've worked in them. Either way, your steps go into Crewhall as routines, so they follow your process from the first week.

Can they reply to enquiries while I'm at viewings?

Yes. They answer by email and through your CRM or portal inbox during the hours you set, and log every enquiry so nothing waits until the evening.

How do I give them access safely?

Give them their own login to your CRM, inbox and portals with the permissions you choose. Keep trust account and payment access with you, and remove their access whenever you like.

Do you support property managers too?

Yes. Tenant and owner emails, maintenance requests logged and followed up with your trades, inspection bookings and lease renewal reminders, all inside your property software.

What if they aren't the right fit?

Tell us and we'll match you with someone else.

How fast can I start?

Most clients are matched and onboarded within two weeks of the first call; the exact time depends on the role.

Helpful guides

Hire a virtual assistant by location

For agents and property managers